USA Swimming Revised Privacy Policy

Revised May 8, 2011
Information concerning members of USA Swimming acquired during the
registration process is the property of USA Swimming and its use is within the control of
USA Swimming. USA Swimming strictly limits the use of member’s personal information
to that information necessary for the conduct of the business of USA Swimming and its
LSCs.
To clarify the issue of publishing information regarding USA Swimming members
by USA Swimming and its LSCs, the Board of Directors of USA Swimming has approved
the following policy:
The following information, and only the following information, shall be
acceptable for publication in any form, including but not limited to the world wide web,
regarding any USA Swimming member without authorization from the athlete, if of
majority; the athlete’s parent/guardian, if a minor; or the non-athlete member:
name,
age in years,
club affiliation,
time and place, and
any awards or honors.
Authorization to publish the contact information provided by the member (limited to
name, address, telephone number(s), email address and fax number) is deemed given by
any member serving USA Swimming, an LSC or a club member as an officer, Board
member, committee member or designated club contact, and any Meet Referee or Meet
Director with respect to any meet announcement wherein they have agreed to be so
designated. USA Swimming membership numbers may be published when done for data
transmission only. USA Swimming membership numbers may not under any circumstance
be published together with the name of the member or in a series of reports that when
taken together will reveal the name and membership number of the member.
The foregoing policy shall be effective immediately. All LSCs need to review their
publications and website to determine if there is any information published therein which
is not permitted pursuant to this policy, such as member’s address, telephone number, birth
date or USA Swimming ID number. If prohibited information is published, the LSC needs
to take steps to remove the information immediately.